Executive Assistant

St. Louis, MO, USA

Job Type

Salary

Full Time

Hand holding abstract polygonal airplane on black background. AI and teamwork concept. Moc

About the Role

Jentia Aviation, LLC, an Aviation services consultation company, is looking to expand its ranks to support the growth and development of its Aviation services. Jentia Aviation, LLC's long-term strategy is to support and accelerate MRO programs that will dramatically increase due to the growth and development of the Aviation industry.
We are seeking an Administrative Assistant to be part of a dynamic team. In this position you will oversee all office operations and ensure they’re aligned with our business goals. Our ideal candidate should have some experience in customer service. You will communicate with senior managers and staff and follow direction as required. Jentia Aviation, LLC offers a collaborative environment that fosters advanced research, concept exploration, product development and interaction with the nation's leading aviation subject matter experts. Jentia Aviation, LLC prides itself on a work environment where employees can succeed.

Requirements



  • Aviation background and experience helpful but not required.

  • Composes and types in an accurate and timely fashion, correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough drafts which may be confidential.

  • Manages telephone operations; answers, screens, and directs telephone calls.

  • Receives, screens, distributes or files all incoming correspondence and other mail.

  • Maintains a sufficient inventory of all office supplies and printed forms.

  • Provides calendar management support for CEO; schedules meetings and meeting rooms; arranges for catering; confirms attendance; and supports the CEO in preparation and distribution of materials as necessary.

  • Arranges travel (transportation and/or hotel) under the direction of the CEO

  • Monitors budget and general ledger detail for accuracy; identifies variances and reports them to the CEO; has a complete understanding of the division and company financial policies; creates purchase orders; and processes invoices for payment against purchase orders or general expense reimbursement.

  • Maintains procedure manuals; ensures appropriate communication to staff of changes in procedures.

  • Utilizes advanced Microsoft Office applications to design and lay-out executive presentations and reports.

  • Assists the CEO in maintaining department personnel files and mandatory certification/licensure lists and tracks staff continuing education requests.

  • Communicates (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of CEO to foster strong working relationships.

  • Processes request for new employee office space, passwords, office supplies, phone and voicemail, mail delivery and other resources as necessary.

About the Company

JENTIA AVIATION, LLC was founded in 2019 with a single mission: "To provide the best aftermarket services to the Aviation industry". We set out to achieve this goal by being the most creative and ground-breaking company available. We approach each of our clients projects with fresh eyes to develop customized, unique strategies. Though we’ve grown since our founding, we’re still the same company at heart.